compLogoExecutive AssistantCompany: QodeOn-siteHo Chi Minh City, VietnamPolice District 2, Đường Đồng Văn Cống, Thanh My Loi, Thủ Đức City, Ho Chi Minh City, Vietnam

Executive Assistant

Location: Ho Chi Minh City, Vietnam
Workplace Type: Onsite

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support our client, a leading Retail Tech company. This role is based in District 2, Ho Chi Minh City, and requires an individual with excellent communication skills and a proactive approach to administrative tasks. The ideal candidate will have up to 4 years of experience in a similar role, with a strong focus on HR administration and client relations. You will be responsible for providing comprehensive support to the executive team, managing schedules, coordinating travel arrangements, and assisting with HR-related tasks. This is an excellent opportunity to join a dynamic and growing company and contribute to its continued success. The role demands a professional demeanor, the ability to handle confidential information with discretion, and a commitment to providing exceptional support.

Key Responsibilities

  • Manage executive schedules, including arranging meetings, appointments, and travel itineraries.
  • Provide administrative support to the HR department, including maintaining employee records, assisting with onboarding processes, and processing HR-related paperwork.
  • Act as a point of contact for internal and external stakeholders, including clients, employees, and vendors.
  • Prepare correspondence, reports, and presentations, ensuring accuracy and attention to detail.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Organize and maintain office files and records, both physical and electronic.
  • Assist with event planning and coordination, including conferences, meetings, and company events.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Manage office supplies and equipment, ensuring that the office is well-maintained and organized.
  • Support the executive team with ad-hoc projects and tasks as needed.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration or a related field preferred.
  • Up to 3 years of experience as an Executive Assistant or in a similar administrative role.
  • Excellent written and verbal English communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent interpersonal and communication skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Experience with HR administrative tasks is a plus.

Additional Information

This is a full-time, onsite position located in District 2, Ho Chi Minh City. The role offers a competitive salary and benefits package, commensurate with experience. Our client is an equal opportunity employer and values diversity at all levels. They are committed to creating a welcoming and inclusive work environment for all employees. The successful candidate will be a highly motivated and results-oriented individual with a strong work ethic and a passion for providing exceptional support. This role offers the opportunity to grow and develop your skills within a dynamic and fast-paced environment. If you are a proactive and detail-oriented individual with excellent communication skills, we encourage you to apply.