Senior HR Exec / Assistant Manager – Human Resources (Regional)

Senior HR Executive / Assistant Manager – Human Resources

<h3>Job Title</h3><div><strong>Senior HR Exec / Assistant Manager – Human Resources (Regional) </strong></div><div><br></div><h3>Location</h3><div>Malaysia (Regional Role)</div><div><br></div><h3>Reporting Line</h3><div>Reports to: Regional HR Lead Job</div><h3><br></h3><h3>Purpose</h3><div>The Assistant Manager, Human Resources is responsible for managing the full spectrum of HR functions across multiple countries, ensuring compliance with local labour laws, operational excellence, and consistent people governance. This role support workforce planning, talent management, employee relations, and organizational effectiveness across Singapore, Malaysia, China, and other regional markets.</div><div><br></div><h3>Key Responsibilities</h3><div>1. Regional HR Operations &amp; Compliance</div><ul><li>Oversee end-to-end HR operations across Singapore, Malaysia, and other regions.</li><li>Ensure compliance with local labour laws and statutory requirements (e.g. MOM Singapore, EPF/SOCSO/EIS/LHDN Malaysia, PRC labour regulations).</li><li>Handle employee onboarding, offboarding, confirmation, probation management, and termination processes, including complex and sensitive cases.</li><li>Manage work pass applications, renewals, cancellations, and quota administration (EP, S Pass, WP).</li></ul><div>2. Payroll &amp; Compensation Administration</div><ul><li>Oversee accurate and timely payroll processing across regions using relevant payroll systems.</li><li>Manage statutory contributions, tax filings, benefits administration, and employee claims.</li><li>Maintain payroll controls, data integrity, and audit readiness.</li><li>Track HR costs and prepare regular HR and headcount reports for management.</li></ul><div>3. Talent Acquisition &amp; Workforce Planning</div><ul><li>Lead end-to-end recruitment for regional roles, including sourcing, screening, interviewing, selection, and offer negotiation.</li><li>Partner with hiring managers to understand workforce needs and deliver quality hires.</li><li>Manage job postings, talent pipelines, background checks, and preemployment documentation.</li><li>Support workforce planning and manpower budgeting exercises.</li></ul><div>4. Employee Relations &amp; Industrial Relations</div><ul><li>Handle employee grievances, disciplinary cases, misconduct investigations, and termination processes.</li><li>Support industrial relations matters, including engagement with labour officers, legal counsel, and external authorities.</li><li>Ensure fair, consistent, and legally compliant handling of employee relations cases.</li></ul><div>5. HR Policies, SOPs &amp; Governance</div><ul><li>Develop, implement, and maintain HR policies, employee handbooks, and SOPs.</li><li>Standardize HR processes across regions to ensure consistent governance and best practices.</li><li>Review and update policies regularly in line with regulatory changes and business needs.</li></ul><div>6. Learning &amp; Development</div><ul><li>Coordinate employee training programs, external courses, and leadership development initiatives.</li><li>Manage training administration, HRD Corp grant applications, LMS records, and training evaluations.</li><li>Support capability development aligned with organizational priorities.</li></ul><div>7. Employee Engagement &amp; Culture</div><ul><li>Plan and execute employee engagement initiatives, including onboarding programs, team-building activities, and company events.</li><li>Coordinate festive celebrations, recognition initiatives, and staff welfare programs across regions.</li><li>Foster a positive employee experience and strong organizational culture.</li></ul><div>8. Reporting &amp; Stakeholder Management</div><ul><li>Prepare regular HR reports on headcount, turnover, payroll, recruitment, and performance metrics.</li><li>Liaise with internal stakeholders, external vendors, auditors, and service providers as required.</li><li>Support regional and group HR projects and system implementations.</li></ul><div><br></div><h3>Qualifications &amp; Experience</h3><ul><li>Diploma or Degree in Human Resources, Business Administration, or related field.</li><li>Professional HR certification (e.g. MyCA, IHRP, SHRM) is an advantage.</li><li>Minimum 8–10 years of progressive HR experience, including regional exposure.</li><li>Strong hands-on experience in Singapore and Malaysia HR operations; China exposure is a strong advantage.</li><li>Proven experience managing payroll, recruitment and employee relations.</li></ul><div><br></div><h3>Key Skills &amp; Competencies</h3><ul><li>Strong knowledge of regional labour laws and statutory requirements</li><li>Excellent stakeholder management and communication skills</li><li>High attention to detail and strong governance mindset</li><li>Ability to handle sensitive and confidential matters with discretion</li><li>Strong organizational, problem-solving, and multitasking skills</li><li>Proficient in HRIS, payroll systems, and Microsoft Office 365</li></ul><div><br></div><h3>Languages</h3><ul><li>Proficient in English</li><li>Mandarin / Chinese dialects and Bahasa Melayu are strong advantages for regional roles</li></ul>